Privacy notices

Community Governance Privacy Notice

This privacy notice explains how the Council will collects, uses, and protects your personal data for the purposes of the Community Governance Review.

1. Who We Are

2. What Personal Data We Collect

We collect the following types of personal data:

  • Anyone taking part in a community governance review consultation will be required to provide their name and address when submitting their views as part of a public consultation.

3.  How do we collect information about you?

  • We collect information from you when you fill in any forms on our website or associated customer portals, when you contact us in writing, speak to us on the phone or face to face or communicate with us by email or any other type of electronic communication.
  • Personal data may be provided to us directly by organisations or individuals submitting their representations and views as part of the public consultation stages of a community governance review.

4. How We Use Your Data

We use your personal data for the following purposes:

  • Contact you seeking your representations/comments/proposals during the consultation stages of a Community Governance Review.
  • Receive, record and consider your representations / comments / proposals submitted to the Council during the consultation stages of a Community Governance Review, on any aspect of the matters included within a Review.

5. Lawful Basis for Processing

We process your personal data based on the following lawful bases under UK GDPR:

  • Our lawful basis for processing this data is ‘Public Task’ under Article 6(1)(e) of the UK GDPR, as the processing is necessary for the Council to perform a task carried out in the public interest or in the exercise of official authority, as set out in Part 4 of the Local Government and Public Involvement in Health Act 2007

6. Sharing Your Data

We may share your personal data with the following recipients:

  • Community Governance Review Working Group comprising of Elected Councillors during the review process.
  • Any consultants employed by the Council and/or Working Group review panel to support the work of the review.
  • Other Council departments.
  • Other interested parties - we will only share your information with other interested parties with your consent.
  • Auditors, as all data captured may be subject to audit review.
  • Anonymised representations / comments / proposals may be shared in Council reports during the review process; personal data will be extracted ahead of any such information sharing or publication.
  • Data processors, including EPOD, will be responsible for undertaking postal delivery

7. Data Retention

We will retain your personal data in accordance with the Council’s retention policy and otherwise no longer than is necessary for the purposes of collection.

8. Your Rights

You have the following rights regarding your personal data:

  • Right to be informed
  • Right to access
  • Right to rectification or completion of records
  • Right to erasure
  • Right to restriction of processing
  • Right to object
  • Right to data portability
  • Right to withdraw consent (if consent is the lawful basis)

9. Complaints

If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

  • ICO Contact Details:
    • Email: casework@ico.org.uk
    • Phone: 0303 123 1113 (local rate) or 01625 545 745 (national rate)
    • Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF